Employers

Administrative Assistant

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Job ID:

566

Location:

Kingston, KI

Category:

Admin-Clerical

Salary:

$1,200,000-$1,440,000 per month
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Job Views:

3048

Posted:

07.05.2014
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Job Description:

Under the direction of the Director and Staff, Teacher Development Services, Jamaica Teaching Council, the incumbent will perform the following duties:
 
      Secretarial
 
  • Manages the Director’s calendar/diary and arranges tentative schedules.
  • Makes arrangements for meetings; attends meetings and prepares and transcribes minutes; ensures follow through with decisions of meetings.
  • Opens, sorts and screens mail; drafts responses on matters for which authority has been delegated.
  • Arranges for the dispatch of outgoing mail.
  • Answers the telephone, screen callers, and takes and relays messages.
  • Receives, greets and directs visitors to the Director, Teacher Development.
  • Composes and types directives, bulletins, schedules, agendas and other documents.
  • Types correspondence and reports from dictation or handwritten copy.
  • Maintains computerized and manual files and records including the filing, retrieval, retention, storage, compilation, coding, updating and destruction of the files.
   
     Administrative
 
  • Prepares special and recurring divisional reports by gathering, compiling and typing  information from various sources.
  • Locates , compiles information and manipulates and/or formats reports, graphs, tables, records and other illustrations.
  • Organizes events and office activities by scheduling rooms, issuing information, coordinating speakers, and controlling the budget.
  • Makes local and overseas travel and accommodation arrangements as required.
  • Orders office supplies for the Division and maintains all associated records.
  • Receives complaints, questions and requests in person or by telephone; provides the necessary information where possible or refers persons to the relevant authorities.
 
Other
 
  • Performs other related functions assigned from time to time by the Director, Teacher Development.
 
 

Job Requirements:

  • First Degree in Business Administration/Administrative Management or equivalent Qualifications
  • Three (3) years’ working experience in an administrative position
Company Info
Ministry of Education, Jamaica
National Heroes Circle
Kingston, KI, Jamaica

Phone: 876-922-1400-9
Web Site: www.moey.gov.jm

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